Công Ty Tnhh Ogilvy & Mather (Việt Nam)

Company Overview: OGILVY VIETNAM
The advertising team focuses especially on providing strategic, creative and content driven solutions for clients across a wide range of channels. These include communication planning, brand architecture, brand equity modeling, Big IdeaL development, research consultancy, design, creative development and production management.
We are looking for a Sr./ Associate, Talent Acquisition who:
Report to: Group HR & Office Director
Quantity: 1 position
Office: District 3, HCMC
Working hours: 8 hours/day, 5 days/week (weekend off).
Salary & Benefit: Open for negotiation
A Sr./ Associate, Talent Acquisition provides recruitment services to Ogilvy Vietnam with main responsibilities & requirements below
Main duties:
+Responsible for Recruitment for the group.
+Performing recruitment process: from sourcing candidates to obtaining a final feedback on each case
+Conduct exit interviews & exit procedures
+Keep update applicant’s database and reports to Applicant Tracking System
+Proactive build and develop a network of Senior, Mid-Managers of advertising talent pool of potential candidates
+Search and keep update Competitor & Market database
+Conduct the internal & regional reports to HR Director on monthly, quarterly and yearly basis
+Involve in HR internal projects such as Internship Program, Internship engagement
+Other tasks as assigned

JOB OVERVIEW
+ Group Office Manager is the position to manage the office of 2000 m2 in District 3. This role will be to help maintain, renovate office and support the company’s administration functions.
+ As Group Office Manager, you will be overseeing a wide range of administrative tasks including general office operations.
Report to HR Director
KEY RESPONSIBILITIES
Office & Facility
+ Manage contract and negotiations with office vendors, service providers and office lease.
+ Manage relationships with vendors, service providers and landlord, ensuring that all items are invoiced and paid on time.
+ Coordinate with Building in identifying & fixing issues related to building facilities
+ Ensure all office & IT equipment operate efficiently
+ Assist in office set up and identify equipment requirements
+ Partner with IT admin to purchase/replace/maintain/upgrade equipment
+ Liaise with the relevant parties, supplier for office new set up, renovation and maintenance.
Office Activities & Other Tasks
+ Support in preparing office reports
+ Operate visa, work permit & residence card for expat within the group
+ Lead company staff’s events to increase staff engagement (Women’ Day, Birth month, Company trip, Year-end party, Medical check, etc.)
+ Manage an administration team including office/IT admin, cleaners, messenger, receptionists
+ Other tasks as assigned

JOB OVERVIEW
+ Group Office Manager is the position to manage the office of 2000 m2 in District 3. This role will be to help maintain, renovate office and support the company’s administration functions.
+ As Group Office Manager, you will be overseeing a wide range of administrative tasks including general office operations.
Report to HR Director
KEY RESPONSIBILITIES
Office & Facility
+ Manage contract and negotiations with office vendors, service providers and office lease.
+ Manage relationships with vendors, service providers and landlord, ensuring that all items are invoiced and paid on time.
+ Coordinate with Building in identifying & fixing issues related to building facilities
+ Ensure all office & IT equipment operate efficiently
+ Assist in office set up and identify equipment requirements
+ Partner with IT admin to purchase/replace/maintain/upgrade equipment
+ Liaise with the relevant parties, supplier for office new set up, renovation and maintenance.
Office Activities & Other Tasks
+ Support in preparing office reports
+ Operate visa, work permit & residence card for expat within the group
+ Lead company staff’s events to increase staff engagement (Women’ Day, Birth month, Company trip, Year-end party, Medical check, etc.)
+ Manage an administration team including office/IT admin, cleaners, messenger, receptionists
+ Other tasks as assigned

Department: HR
Job Description: C&B Officer
Reporting To: Group HR & Office Director
• Complete social and health insurance, personal accident insurance or other insurance benefits for employees every month upon case-by-case basis.
• Contact social, health offices and labor authorities on providing labor book, social insurance book and health care card for employees as per local law.
• Update staffs list & payroll of all staffs to Insurance Broker (quarterly).
• Make the report to Social Insurance every month as per mandatory requirement.
• Complete the transferring procedure Social Insurance Book for leaving staffs.
• Complete the final compensation and severance allowance for leaving employees.
• Make monthly reconciliation report on total compensations to clarify the difference.
• Complete monthly personal income tax declaration for employees, or expatriates and report to Tax Department.
• Contact Tax authorities on new issues of personal income tax and inform to employees promptly.
• Register for the changes in staffs to the Service Labor, Invalid and Social Affairs
• Paper works (labor contract, offer letter, filling document etc).

Ogilvy Group is one of the world’s leading communications groups and the largest network agency present in Vietnam. Since 1995 Ogilvy group has been providing strategic, creative and production services to category-leading multi-national and Vietnamese companies. These include Consulting, Advertising, PR, Digital, Mobile, Social Media, Activation, Field Marketing and Design. In addition, Ogilvy group also provides print, digital and video production services.
Mission of the role:
+ We are looking for a Personal Assistant who is fancy but with high sense of caring with “can-do” attitude. A playful person who know lots of cool places to organize company events, business dinners/coffees…Proactive and take initiative in finding/dealing with other.
+ If you think this job suits your character & experiences, tell us about yourself by writing a note to us. Feel free to impress the reader. We won’t know if you are special just via your CV only. Invest time in us and we promise a great career waiting for you ahead with Ogilvy Vietnam.
+ If you have been working as Executive Secretary or Office Manager or Assistant to BOD, please do not apply, this job is much less simple.
+ We aim to hire someone who loves to do Personal Assistant job only.
Responsibilities:
• General Secretarial tasks
• Other tasks as assigned

Report to: Group HR & Office Director
Quantity: 1 position
Office: District 3, HCMC
Working hours: 8 hours/day, 5 days/week (weekend off).
Salary & Benefit: Open for negotiation
A Group Senior Recruiter provides recruitment services to Ogilvy Vietnam with main responsibilities & requirements below
Main duties:
• Responsible for Recruitment for the group.
• Performing recruitment process: from sourcing candidates to obtaining a final feedback on each case
• Keep update applicant’s database and reports to Applicant Tracking System, proactive build and develop a network of Senior, Mid-Managers of advertising talent pool of potential candidates
• Involve in HR internal projects such as Internship Program, Internship engagement
• Conduct the internal & regional reports to HR Director on monthly, quarterly and yearly basis
• Performing onboarding activities such as conducting Orientation / Induction programs for new comers
• Support HR Director to ensure approved policies and procedures of new joiners & leaver related to IT compliances, exit procedures are disseminated in timely manner and are implemented and documented throughout the company
• Other tasks as assigned