Procurement Cum Project Administrator

Mô tả công việc

1. Procurement:
1.1 Managing AVL (Approved Vendor List)
- Set and control the standard project purchasing price and approved vendors.
- Maintain the AVL and make sure it is valid for project use at all times.
- Enforce the AVL and make sure all PA strictly adhere to it in project purchasing.
- Establishing contractual deal with suppliers.
1.2 Vendor Audit & Mgmt
- Conduct periodic review to make sure the company is always purchasing at the best lowest price, warranty, contract term & conditions and using the best qualified vendor.
- Evaluating the Vendor performance in term of service response, stock, delivery, flexibility and in good financial integrity to continue to support our company.
- Always on the lookout and search for better new suppliers and products to support project engineering’s demand from time to time.
- Prepare price comparison and report given quotations to BOD include accessment of payment , delivery conditions, warranty and other informations.
- Negotiate terms and conditions of sales and service contracts; access and advise BOD to select suitable vendor/supplier for each purchasing requirement as well as proceed the standard supply contract to add and update AVL (approved Vendor List).
- Manage and monitor purchasing procedures (delivery schedule, material approval and other issues related to purchasing); revise and improve purchasing procedures to minimize purchasing cost.
2. Project Administrator:
- Preparation work at beginning of new project :
+ set up filing system
+ set up site facilities : Tel line; internet line, container, furniture, office equipment; site entrance
+ Issue Letter notification of site staff assignment/site staff organization (if any)
- Prepare main Contract & Sub-contract/ VO: Issue Purchase Order (PO)
- Update PO monitoring sum
- Prepare & check document for payment to suppliers / Sub-con (Check Qty + Unit price on VAT invoice, Delevery note & compared with PO)
- Claim to client
- Project meeting: record & circulate minute of meeting
- Completion of project:
+ Coordinate with Project Management and Site Management for O&M Manual preparation & submission; CERTIFICATE OF COMPLETION issue from owner/maicon/consultant
+ Final account statement with owner/maincon/subcon
+ Clearance of Site Facilities (Office, Stores, scrap materials, Telephone Line, Power Line, email A/C, Tel line; ADSL Internet line and Domestic Issues)