SO SÁNH LƯƠNG Nộp hồ sơ
Chức vụ:Nhân viên
Kinh nghiệm:Không yêu cầu
Hình thức làm việc:Toàn thời gian cố định
Yêu cầu bằng cấp:Không yêu cầu
Yêu cầu giới tính:Không yêu cầu
Số lượng cần tuyển:0 ứng viên
Hành chính - Văn phòng
Địa chỉ: Số 9 Đào Duy Anh, Hà Nội
Mô tả công việc
A full-time Project Finance and Administrative Officer will be hired to be responsible for both financial and administrative works of the project of the Office for Business Sustainable Development (SDforB) of the Vietnam Chamber of Commerce and Industry (VCCI) funded by UNICEF Viet Nam.
*** Objective of the Assignment
Project Finance and Administration Officer will be responsible for ensuring the overall financial and administrative operations for the project to fullfill the requirements as per the agreements and procedures of both UNICEF and national related laws and regulations. He/she will oversee project accounting, financial reporting, auditing, financial management and monitoring. He/she will also work with Project Coordinator and National Project Director to ensure project compliance with all donor regulations and for effective and pro-active management.
This position will not only work with project team but also with SD4B staff and technical support from UNICEF in-charge staff and specialists.
*** Financial duties and responsibilities
•Lead and assist Project Coordinator (PC) in preparation of disbursement plans in accordance with the Harmonized Programme and Project Management Guideline (HPPMG)
•Closely coordinate with UNICEF officer-in-charge to review and revise the project budget when required on periodical basis;
•Prepare budget estimates for all project activities;
•Be responsible to open bank account and tax code for the project at the beginning and close them at the end;
•Carry out procedures relating to all applicable taxes;
•Review, arrange in-time payment and record all prokect expenditures in accordance with UN-EU Cost Norm, Vietnamese financial regulations and UNICEF guidelines;
•File all financial documents and prequare necessary conditions to work with audit agencies or financial inspection entities when required;
•Prepare procurement plans for all project requirement and supplies;
•Assist PC to prepare TORs, bidding documents for all project tender packages;
•Carry out procuedures relating to procurement, bid evaluation and selection in accordance with existing, Vietnamese law and regulations and with UNICEF practices;
•Ensure that adequate financial controls are in place to maintain propriety and proper accountability of expenditures;
•Ensure the financial transactions are properly authorized, recorded have adequate supporting documentation, filled, maintained and can be easily extracted for the purpose of preparing financial statements and financial audits
•Make cash and bank reconciliation every month
•Prepare payroll of project staff monthly by coordinating with Project Coordinator (PC) and National Project Director
•Support NPD to prepare and submit timely and reliable project financial documents and financial report and statement, prepare the fund transfer request for UNICEF
•Working with PC to track activity level budget and call for financial review meetings on periodical basis.
•Check budget lines to ensure all transactions are booked to the correct budget lines and used effectively
•Update policy on taxation, financial procedures, internal control mechanism
•Cross verify (compliance and relevancy) all financial transactions done by project staffs.
•Take lead project audit done by donor in coordination with UNICEF staff
•Keep track of the implementation of recommendations of the UNICEF micro-assessment and spot checks.
*** Administrative duties and responsibilities
•Provide administrative and logistical support/arrangements to project conferences, workshops, event, etc. including travel request, accommodations (project staffs), event organization
•Preparation of routine correspondence, faxes, memoranda and reports
•Support Project Coordinator in preparing of all necessary documentation, implementation of follow-up actions, drafting correspondence related to project activities
•Manage the contract with service providers/consultant for the project activities
•Manage and keep record of suppliers’ contracts i.e. water, electricity, telephone, internet lines as well as project document folders i.e. staff contracts, incoming and outgoing letters, etc.
•Manage inventory and keep record of project materials, equipment and physical assets, etc.
•Maintain updated documentation, filling, folders and administrative data management in both hard and soft copy
•Assist PC to prepare the monthly, quarterly, biannual and annual work-plans with proper itemized cost estimates;
•Carry out any other administrative/financial assignments
Yêu cầu công việc
* Education:University degree in finance and accounting or other relevant disciplines
•At least 6 years’ experience in a Finance and Administration role with similar responsibilities;
•Experience working with an international NGOs and with UN/UNICEF funded projects will be an advantage;
•Demonstrated experience in procurement and preparation of financial reports and budget variance analysis;
•Good financial and accountant management skills;
•Experience liasising with a range of stakeholders regarding financial issues;
•Strong computer skills with work experience with MS Office application and accounting sofware is a must.
•High integrity, strong work ethic and commitment to financial accountability and transparency;
•Strong result orientation, drive for excellence and take initiatives;
•Good interpersonal skills and ability to work in a team;
•Strong attention to detail and problem solving skills;
•Good communication and analystical skills;
•Honest, meticulous, responsible and well organized;
•Ability in negotiating, diplomacy and lobbying skills;
•Ability to work under presure and supersision to meet short deadlines;
•Commitment and drive to achieve challenging goals, and problem solving attitude;
•Good translation skill is preferable.
*Language Requirements:Fluency in English and Vietnamese is essential (both oral and written).
Quyền lợi được hưởng
- Salary will be commensurate with qualifications and experience.
- Social insurance, health insurance, unemployment insurance according to Labor Laws
- Good chance to study and develop career path stably