Mô tả công việc
-Enter/close Intapp Time on a daily basis and close monthly time entries before the Monthly Cut-Off Day set by the Hong Kong Chief financial Controller.
-Liaise with colleagues and external contacts to arrange travel including booking of hotels, flights, accommodation, visa, passport, etc.;
-Lodge claims and allocate reimbursement of disbursements on a daily basis.
-Organise and store paperwork, documents and computer-based information;
-Run office errands such as document notarization, application submission and clients’ licenses pick up etc., ordering and maintaining stationery and equipment;
-Receive, distribute and arrange in-out letters, faxes, mails, packages, documents for supervisors;
-Schedule meetings and create agendas;
-Translate, type and format documents;
-Photocopy, scan and print various documents;
-Assist in promoting our service to clients & potential clients e.g. co-ordinate with marketing
staff and assist in organization conferences and seminars, arranging clients visits and send our promotional materials;
-Be an interim Receptionist and Office Operator to handle all incoming and outgoing calls, welcome guests and arrange meeting rooms.
-Coordinate with billing team to issue bill.
-Open new matter
-Be a communication channel between supervisors and other staff members within the firm.
-Support in organising in-house and external events;
-Assist in preparing draft reports, draft engagement letters/contracts, quotations, etc.
-Others (upon request).
-Support internal and external events
-Manage client database, marketing database, and CV database
-General department organizational tasks
-Coordinate trade chambers memberships and relationships, support office members to attend events
-Manage marketing pr
ofiles of new lawyers
-Assist will deal record keeping
-Other supporting tasks as required