Internal Control Executive

JOB PURPOSE:
• Secure the appropriate level of Internal Control on the Sanofi Indochina perimeter.
• Support all Departments in terms of Internal Control procedures definition & application, training and processes related initiatives and simplification.
• Provide reasonable assurance to Sanofi management on efficiency and effectiveness of risk management and internal control processes, activities as well as management over services of business partners.
INTERNAL CONTROL MAINTENANCE AND MONITORING
Procedures and policies
• Ensure that process owners/ departments frame key processes through local procedures. Provide support for the formalization of such procedures,
• Ensure that local procedures, under the responsibility of process owners, are in line with the rules defined in the Group policies, standards and guidance, and that they are updated regularly,
• Ensure policies, standards and guidane issued by Corporate/ Region are locally communicated. Timely update any changes/ revisions in Group policies, standards and guidance to appropriate users,
• Maintain a list of procedures in place,
• Verify that local procedures are adequately approved and communicated.
Corrective actions and Preventive actions
• Monitor and follow-up the implementation progress of CAPA as agreed by local management during Control Self Assessment/ Self Testing and with Internal Audit, External Audit, and Regulators.
• Work closely with Action Owner to support them during implementation of action plans.
Delegation of Authority
• Maintain and update whenever necessary the Delegation of Authority/ Finance Validation in compliance with Corporate guideline.
• Perform monthly review and checking to ensure data integrity of delegation level and the consistency with Spending systems
Segregation of Duties and Access to Systems
• Conjointly with process owners, monitoring the definition and enforcement of proper segregation of duties rules, and ensure they are in line with the requirements of the Group policies, standards and guidance,
• Conjointly with process owners and IS, perform regular reviews of potential user access conflicts in information systems, and propose organization changes and/or mitigating controls.
Control framework
• Implement a Control Framework in all sites, entities and activities of the country, and ensure it is in line with the Group Manual of Internal Control,
• Implement regular processes and programs in order to monitor and optimize its level of Internal Control, making sure it is:
o in line with Internal Control Manual, Group guidelines and procedures,
o in line with relevant local regulations,
o and aligned with best practices.
CONSULTING ON CONTROLS AND PROCESSES
• Provide clarification and consulting services for departments on risk management and internal control matters;
• Provide support to process owners/ departments to ensure that actual processes and controls are adequately described in local procedures,
TRAININGS
• Conduct Induction training to introduce new staff key information on the controls and processes,
• Maintain the staff awareness on controls and processes of the Sanofi Group and local business through providing adequate training on relevant guidelines, procedures and processes,
• Cooperate with IS/ experts to train Power Users on managing system.
CONTROLS AND PROCESSES ASSURANCE
• Annually coordinate and support Control Owners to perform Control Self Assessment on a timely basis,
• Conduct yearly Self-Testing program based on standard test script and methodology required by Corporate,
• Support the risk assessment process in order to identify, assess and prioritize main country risks, across activities. Based on that, define a yearly testing program (types of tests, duration of reviews, resources, timing, level of priority, etc.)
• Lead, complete and report assigned Internal control reviews and investigations consistently with yearly testing program;
• Recommend corrective actions when appropriate and monitor their proper implementation,
MONITORING AND RELATIONSHIP WITH AUDITORS
• Support Internal Audit before, during and after internal audit reviews,
• Assist process owners with action plan definition and implementation,
• Follow-up the implementation of correction and improvement of internal control system as agreed by local management with Internal Audit, External Audit, and Regulators.
OTHERS
• Collaborate to initiatives aiming at reinforcing internal control within the affiliate,
• Ensure that internal control aspects are considered in all new projects, in particular for the ones related to the implementation of new information systems,
• Provide support and internal control advice for specific projects, including company integration process and tenders for distribution/ logistical services,
• Other controlling and ad hoc activities as requested.

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