Hr Officer (Hanoi)

* HR Staffing

- Collects, organizes and maintains a variety of confidential employment related records, files, reports, and certifications according to policy and legal requirements

- Assures proper storage, organization and retrieval of information of HR records

- Prepare documents in relation to employees (in case needed) ensuring high standard quality and timeliness criteria are always met.

- Follow up probation evaluations/ contract renewal evaluations and prepare labour contract within required timeframe

- Prepare & provide staff list to related stakeholders when required

- Get fingerprints for new hires (if any); scan and file employees personal records

* HR Systems

- Process personnel data changes, new hires, status changes, dependants number, terminations, etc in respective systems (Success Factors, SAP Payroll, T&A, )

- Receive exit documents from HRBPs, terminate employees on Success Factor system and update T&A system

- Maintain systems, testing, amending and updating as required

- Resolve employee queries and provide the advise regarding system in relation to employees data (Success Factor) and Time and Attendance (T&A); check and fix errors

* Payroll/Insurance/PIT

- Send list of staff termination before ending of timesheet period (15th monthly) for payroll processing

- Administer employee SI, UI, HI insurance including preparing monthly, quarterly report & supporting document to SI authority / issue & close SI book / submit document of Sick leave, maternity leave, etc. for process to claim SI benefit & payment for employee. Provide guideline on Medical insurance (if any) and issue Insurance cards

- Issue tax code and register employees dependants information on governments tax system

- Make payroll amendment for employees whose salary could not bank transfer in previous month due to wrong information of bank accounts

* Report

- Submit labor report to Labor office and other reports to site authorities (when required)

- Provide all required & ad hoc reports as per request of direct superiors

* Others

- Do accruals for HR (if any)

- In charge of HR Call Center for HR Department

- In charge of PR/GR creation for HR Shared Service Team

- Back up for South_Non Sales & Commercial, North, Central

- Performs other duties as assigned