Office & Admin Executive

Responsibilities
A. Reception (30%)
- Receive and correctly route incoming telephone calls
- Greet visitors and determine the nature of their visit; issue visitor passes and maintain visitor logs; alert appropriate party of visitor arrival or direct visitors to appropriate office, department or employee.
- Perform administrative activities such as booking meeting rooms, composing documents, organizing and distributing mail, receiving and sending courier packages.
- Manage the issuance and retrieval of access cards.
B. Office Support (50%)
- Manage the operation of the badge machine. Run badge data reports as per management’s request.
- Plan, get budget and manage the order and use of stationeries
- Manage foods & beverages in the office
- Manage office’s stationaries and equipment
- Be responsible for minor office fixing and maintenance. Contact Etown maintenance team if any trouble of electricity, air conditioner, lights, and other safety matters.
- Be responsible for office hygiene: remind the outsourced cleaners if any issues; quarterly order the mice clearing service
- Travel arrangement – visa, air ticket
C. Other task (20%)
- Assist communications team in executions of internal and external events, both regular events and new events
- Support to handle logistic and administrations for events
- Accomplish other ad-hoc assigned.

- Attractive Benefits - Advanced Technical Training - Dell / Apple Devices