Office Manager / Admin Staff

* Office Management and Administration
- Manage office operation, office equipments, properties and stationery.
- Implement policies and procedures, recruitment, contracts for employees in company
- Implement, manage and maintain record keeping, confidential personnel files, decision, official letter, contract, prepare essential documents for making visa, passport, work permit, resident card and other related documents for foreign employees.
- Register insurance and PIT code for staffs in accordance with Vietnamese laws and labor code.
- Control employees’ working days (day off, overtime, holidays..)
- Business trip support: Visa, flight tickets, allowances and other documentations
- Perform other tasks or reports as assigned by managers.
* Executive Director and Board Support
- Proactively manage, coordinate and organize activities and schedules for the Director including meetings and correspondence
- Ensure all requirements of the by-laws and process for the Annual General Membership meetings are met in a timely manner
- Assist with reporting requirements to accreditation, licensing and funding bodies
- Prepare correspondence, materials and agendas, meeting minutes, action logs and ensures timely follow up
- Ensure related travel and hotel accommodations, flight tickets are arranged
* Accounting task
- Update accounting software for daily cash transactions
- Cash controlling & Cashbook record (& relevant work)
* Other tasks
- Logistic tasks (Contact with forwarder agency, prepare documents for import-export tasks..)
- Support EPE documents
- Check monthly expenses (Taxi fee, car fee, electric, expense report of staffs)
- Other support tasks

- Health check up: once per year - Oversea Training Opportunity - Reward for Public Holidays