Warehouse Team Leader

Job Purpose:

Coordinates operational activities within the warehouse on a short term basis. Plans weekly available resources for warehouse activities and monitors and controls on time execution to meet internal and external service level requirements and run the warehousing operation cost efficiently.

Key Activities:

1/ Safety:

- Act in accordance with the safety regulations.

- Assist the Warehouse Manager to translate the safety regulations into appropriate practical working instructions and regularly assess the warehouse operation to ensure that regulations are respected.

- Report accidents, incidents, near misses, unsafe conditions and behaviors.

- Implement countermeasures to reduce and mitigate risks.

- Stimulate an open environment where safety is put first, by sharing safety concerns, acting as an example and addressing each other on safety.

- Beside the regular planned safety audit, perform the random safety audit of random workflow to ensure safety culture are embed.

- Contribute to sustainability in warehousing by reducing waste and energy consumption. Act as a role model.

2/ Warehouse planning:

- Define the storage space layout to run the warehousing activities and review regularly to align with changing circumstances. Translate short and medium term sales, inventory and production plans into weekly and daily warehousing resource (staff, space, equipment) requirements and scheduling. Weekly and daily plan and organize staff shifts and resource allocation to warehousing activities.

- Monitor and control overtime, staff productivity, line stoppages, and delays in trucks loading/unloading due to lack of warehousing resources.

3/ Warehouse process execution management:

- Monitors daily the resources utilization to spot over and under capacity situations.

- Ensure continuity of operations of all workflows in unexpected circumstances to ensure service level requirements are met.

- Implement, monitor and control 5S in the warehouse.

4/ Goods movement:

Regularly assess and audit the execution of goods movement on all the physical workflows of the shop floor.

5/ Inventory management:

- Accountable and responsible to translate the Traceability, FEFO, expire date and freshness policies into practical working instructions.

- Monitor the organization of regular stock counts.

- Apply corrective measures based on inventory discrepancies. Approve correction of inventory data in case of discrepancy with physical inventory.

- Control the real time execution of system transaction compliance with the according Company process and policy. Ensure system inventory accuracy are maintained all the time.

6/ Storage & stock quality assurance/ management:

- Translates the regulations into appropriate practical working instructions.

- Put measures in place to monitor and report product quality issues in a timely way.

7/ RPM handling:

- Ensure right RPM and packaging material policies and procedures are adhered to.

- Control and ensure smooth operation always in a safe way of empty yard and packaging material warehouses

8/ Assets & equipment management:

- Ensure all the warehousing assets and equipment are maintained in good working condition according to the applicable regulations.

- Anticipate need for replacement or upgrade of warehousing equipment and assets.

- Conducts root cause analysis of equipment breakdown.

9/ TPM & Continuous Improvement:

- Follow and report warehousing KPIs on a daily basis in Daily Control System (DCS) meetings and communicate to team.

- Initiates actions to improve in safety, warehousing processes, assets, stock quality and/or inventory management. Improve warehousing operation by using appropriate TPM tools. Ensures improvements are captured in procedures and staff is trained accordingly.

10/ Management reporting:

- Use information on performance to control warehouse operation.

- On behalf of Warehouse Manager, join daily or weekly operation meeting if required.

11/ Organization & People management:

- Ensure all PDPs are in place and performance management cycle is followed. Monitor sick leave and absenteeism. Ensures proper training for the warehousing staff. Hold regular meeting with staff to reinforce awareness, discuss issues and possible solution and communicate new applicable regulations related to safety, quality, stock & inventory management and use of assets and equipment.