Admin Assistant Cum Receptionist (1 Year contract)

1. Reception desk: To be an image of DHL Supply Chain VN to interact with customers/partners.
- Welcoming, greeting visitors in person or on the telephone, answering or referring inquiries
- Take incoming calls within 3 rings and transfer to related person, notifies company personnel of visitor arrival and take note when necessary.
- Direct visitors by maintaining employee and department directories, giving instructions
- Maintain security: monitor logbook, issuing visitor badges.
- Keep clean and tidy all the time at reception area.
- Nice appearance
2. Courier/Mailing:
- Receive and manage documents, packages to related persons in seal status.
- Record all incoming and out coming documents and get signature of related person.
- Filing documents.
3. Admin Assistant:
Assist Senior Admin Executive in administrative tasks to make sure daily office operation smoothly:
- Maintain and update directory list.
- Book meeting rooms, arrange refreshment.
- Assist in purchase order in I-procurement.
- Assist in purchase order: name card, letter head, sim card, 3G device, stationery, ink, water...and invoice.
- Collect and billing cycle: office telephone, site telephone, office rental, electricity fee,...
- Register motorbike parking for employees, company cars
- Register temporary card for new comers and manage visitors.
- Coordinate to maintain plant watering service monthly.
- Book accommodation, air ticket, visa for all staff except SMT and expat senior levels.
- Prepare office driver expenses, claims, cash advance
- Participate and assist Senior Admin in organizing company events.
- Submit and prepare monthly expense reports to Senior Admin.
- All matters direct to Senior Admin.

- Attractive Remuneration Package to the Successful Candidate - Corporate E - Learning, Training opportunities both locally and oversea.