Administrative Assistant

Report to: Assistant Admin & GA Manager
Perform the receptionist responsibilities
• Answer and process incoming calls
• Welcome guests
Perform Administrative assistant responsibilities
• To book and arrange airline ticket, hotel, car and others as requested
• Manage and ensure the smoothness of office activities: Water ordering, stationery ordering, couriering, buying pantrys items.
• To manage all tools & equipment (including fixed assets) in the office
• To record and manage petty cash, provide the petty cash weekly report and submit to line manager
• To coordinate with Admin vendors/suppliers to prepare payment request and follow with Finance team for on time payment.
• To manage admin incurred cost to ensure expense within budget and to provide monthly report on actual admin expenses.
• To check all business claims from staffs, assist in preparing travelling reports
• To coordinate with Corporate Legal Department to fulfil legal matters relating service contracts, PO and company legal documentation.
• To file, arrange and update checklist for contracts/legal documents/resolution/decision/policy
• Facilitate the stamping process, including prepare schedule listing, follow up with Corporate team & other parties for stamping approval and go to law firm to get document be stamped.
• Assist in submitting document to tax department, Social Insurance department and other related authorities.
• Other tasks as assigned

- 13th Salary - Insurance Coverage 24 / 24 - Other benefit: Following Vietnamese Labour Law