Contracting Executive in The South Vietnam

Department – Contracting
Primary Function/Responsibility)
- Analyze all requirements and provisions in contracts, including terms & conditions, to ensure compliance with all laws and regulations and company policies & procedures;
- Receive and examine service contracts, promotion, rate amendment, etc then update to concerned departments & the system;
- Handle requests for tariff: hotels , trains, restaurants, hotels in province;
- Monitor the performance of each signed contracts; prepare reports on the status of contracts, maintain a computer database for the company’s contract management;
- Ensure that contracts are executed in accordance with corporate guidelines;
- Conduct inspection new products, visits clients site and meet with business partners;
- Coordinate with the finance department to analyze and evaluate existing products periodically;
- Attend scheduled products training/presentation of the company;
- Assist regional Contracting Manager with admin duties of Contracting Department in Sai Gon
Reports to:
Office Manager/ Regional Contracting Manager
Supervises: No
Internal related departments:
- Sales department
- RSVN/Operation department
- Accounting department
- Marketing department
- IT department
- Database
External Customers -(insert customers/agencies/companies outside Easia Travel the job must respond to/work directly with)
- Suppliers: hoteliers, restaurants, transportations, trains, boats, flights, and related incoming service
Daily Tasks
1. Receive & handle email related to contract rates, promotion, amendment, and other quotation from suppliers;
2. Analyze, examine price, terms & condition of contract, sign/countersign, return to supplier, file in server and update to related departments;
3. Handle all requests for price renewal/estimation/new rate/service;
4. Evaluate existing products, review & update tariff timely & efficiently;
5. Meeting with suppliers, inspection hotels and other products;
6. Scheduled meeting with Sales, RSVN and other concerned departments;
7. Assist regional Contractring Manager with assigned jobs;
Weekly Tasks -(insert the weekly tasks performed)
- Weekly meeting & report with Database /Contracting Dept
Monthly Tasks
1. Meeting with Office Manager / Regional Contracting Manager, RSVN/OPE, Sales team
2. Prepare reports on the status of contracts, monthly production
Irregular Tasks -(insert the irregular tasks performed)
1. Summarize & hand over contracts to Accounting for tax settlement
2. Support Database in price update to the system
List of Reports:
- Working report weekly, monthly

- A Competitive Salary upon Qualification and Experience - Personal Accident and Health Insurance 24 / 24 (AON) - Motivation Trip