Crm Admin Officer

* JOB DESCRIPTION
- Schedule and coordinate logistics for meetings and events;
- Organize and manage calendar / schedule(s) for Department Head and/or department.
- Organize the monthly meeting for Department
- Organize the birthday party, teambuilding for Department
- Work with IT & Maintenance Team if any facilities in team has issue
- Make travel arrangements and prepare expense reports, including travel requests, flight and hotel bookings, visas registration, expense settlements for Department Head and team members (such as transportation allowance, per diem, business travel fees, entertainment fees, outsourcing contracts. . .)
- Greet visitors and prepare the facilities for them (access card, taxi card, hotel,..)
- Contact to Key Account to arrange the POS visit for Head Quarter
- Prepare the facilities and stuff for the newcomer
- Provide administrative support for operations team
- Copy, collate, sort and distribute materials, stationaries; check documents before submitting to Department Head for approval signatures.
- Collect all the HR requirement from division
- Translate documents (such as emails, policies and others as required…) into Vietnamese and vice versa.
- Perform accounting tasks, including invoicing and budget tracking
- Monthly Accrued Expense - cross check with monthly forecast
- Consolidate with internal data
- Cross-check data with related department Ops, Risk
- Make PRS online.
- Follow up for sign off from Head of Divisions (OPS, Risk & CRM)
- Work with Accounting for proceeding -Payment
- Support TLS team to seeking the signature for documents (Bonus scheme, PR, Payment,…)
- Processing the Promotion campaign
- Monthly update departmental organizational chart.
- Manage OPEX budgets