Project Cum Office Admin

1. Project Admin:
• Maintain the general filing system and file all correspondences / contracts / drawings for all projects
• Study and get quotations from supplier to make the purchasing in accordance to the purchasing procedures of the Company
• Write the meeting minutes, type the letter, memos, emails etc and keep up the schedule of meeting and prepare the facilities / room for the meetings
• Manage all incoming correspondences, invoice and claims from suppliers, consultants / contractors, bidders, scan and record them as filling system
• File and archive all soft and hard documents (including emails) related to project
• Assist in data entries of all cost control forms from suppliers contact to payment voucher
• Other assignments assigned by authorized Manager
2. Office Admin:
• Answer phones and transfer to the appropriate staff member
• Welcome Guest/Clients, F&B serving
• Coordinate messenger and courier service
• Fax, scan and copy documents
• Update and maintain office databases
• Type documents, reports and correspondence
• Co-ordinate and organize appointments and meetings
• Assist with event planning and implementation
• Monitor and maintain office supplies
• Ensure office equipment is properly maintained and serviced
• Keep office area clean and tidy
• Monitor, prepare visa, work permit, hotel, air ticket, car rental for staff
• Manage all invoice and claims from Managers, scan and record them as filling system
• Translate documents English-Vietnamese
• Other assignments assigned by authorized Manager

- Competitive Salary and Bonus - Social Insurance, Health Insurance, Unemployment Insurance according to Labor Laws - Professional and Active Working Environment