Receptionist Cum Admin Assistant

1. Reception:
- Welcome guests and guide visitors to register before working with individuals and departments;
- Answer the Company’s phone and transfer to related persons and departments; Acknowledge and take note of the customers’ information and report to the relevant departments in case cannot transfer the phone call as required.
- Update and manage the Overview contact book of the Company.
- Make expense reports and track the phone bills.
- Meeting room management (reservation)
2. Office filing works:
- Receive and keep track of incoming letters, faxes, email, postal parcels everyday; chop with stamp on all the incoming conrespondences for control; submit to the leader and share with concerned individuals and departments. Keep track to ensure the correspondences are sent in time; give a phone call to alert the recepient in urgent case.
- Send directly to the right persons in case of personal letters;
- Control the usage of company stamp; record numbering of letter out; stamp on letter out for control; retain 01 original; input and manage the data of letter in and letter out on computer;
- Be responsible for sending out letters, emails, correspondences, postal parcels as requirement for the Company; Contact the outside recipients to ensure urgent correspondences have been received in time. The correspondences will be released only when proper procedure is followed and duly signed by authorized persons.
- Filing system.
3. Other administrative works:
- Manage and provide office stationary;
- Photocopy and print documents when required;
- Manage and make expense reports for 03 cars (fuel charges, maintenance, washing, printing working agenda and relating forms, etc.,)
- Prepare cost estimation and make expense report for small expenses of HR-ADM Department;
- Manage PPEs for the company (in coordination with PO assistant)
- Assist in organization of Company events;
- Manage the Office Lease Contracts and be in charge of make expense report for office leasing; contact with Office management unit in case of irregularities relating to A/C, temperature, restroom, parking, and other utilities, etc.
- Do the asset inventory together with Finance - Accounting department;
- Purchase office stuff (office furniture, PPEs, stationaries, drinks, etc.,)
- Follow up, manage Contracts for procurement of stationaries, other stuffs, etc.,
- Follow up expiry date of visa, passport and temporary residence card of expats in the Company and their family. Assist in getting visa, temporary residence card for expats and visitors;
- Other works as assigned by HR and Admin Manager and Management Board.

- Guaranteed bonus of 1.5 months of salary and additional bonus based upon performance - 16 days of paid leave per year - Long term and stable job