Security Admin Specialist

- Responds to phone calls and attend to customers’ need.
- Work performs within generally defined parameters.
- Compiles and consolidates security reports.
- Normally receives general instructions on routine work, detailed instructions on new work.
- Drafts, composes, types and proofs correspondence using current office software applications.
- Creates and sustains systems for retention, protection, retrieval, transfer and disposal of confidential information.
- Schedules and coordinates logistics for meetings and events; organizes and manages calendar schedule(s) for manager and / or department.
- Makes meeting minutes for regular team meetings and others when required.
- Makes travel arrangements and prepares expense reports, including: travel requests, flight and hotel booking, gasoline, cash advance, expense settlements,… for team members (such as transportation allowance, per diem, investigation fees, entertainment fees, outsourcing contract. . .)
- Maintains office supplies such tracking and makes order / request of stationary every month.
- Serves as an information resource and / or communication channel for policies and procedures; and is a resource for office related software applications.
- Copies, collates, sorts and distributes materials .
- Translates Vietnamese documents (such emails, processes / policies and others as required…) to English and vise versa.
- Prepares and submits time-sheet of team to HR every month.
- Duties may also include execution of research, data analysis and preparing reports and / or recommendations.
- Prepares and manages annual security budget for Security MBP (Management By Planning).
- Engages in appropriate security programs / projects.
* Benefits:
- Professional working environment
- 15 annual leaves/year
- Full insurances according to Vietnams labour law
- Competitive bonus scheme
- Yearly medical check up