Security Admin Specialist

Responds to phone calls and attend to customers’ need.
Work performs within generally defined parameters.
Compiles and consolidates security reports.
Normally receives general instructions on routine work, detailed instructions on new work.
Drafts, composes, types and proofs correspondence using current office software applications.
Creates and sustains systems for retention, protection, retrieval, transfer and disposal of confidential information.
Schedules and coordinates logistics for meetings and events; organizes and manages calendar schedule(s) for manager and / or department.
Makes meeting minutes for regular team meetings and others when required.
Makes travel arrangements and prepares expense reports, including: travel requests, flight and hotel booking, gasoline, cash advance, expense settlements,… for team members (such as transportation allowance, per diem, investigation fees, entertainment fees, outsourcing contract. . .)
Maintains office supplies such tracking and makes order / request of stationary every month.
Serves as an information resource and / or communication channel for policies and procedures; and is a resource for office related software applications.
Copies, collates, sorts and distributes materials .
Translates Vietnamese documents (such emails, processes / policies and others as required…) to English and vise versa.
Prepares and submits time-sheet of team to HR every month.
Duties may also include execution of research, data analysis and preparing reports and / or recommendations.
Prepares and manages annual security budget for Security MBP (Management By Planning).
Engages in appropriate security programs / projects.