Admin Officer (7-Month contract)

Work Location: Long Thanh Industrial Zone, Dong Nai
Job Description:
1. Arrange and handle administrative tasks:
- Organization of appointments and calendar of TEF (Technical Functions), and Project manager
- Processing travel expense claims, payment requisition for PJM (Project Management) & TEF;
- For new comers: Create ID, SAP, folder access for new comer & terminate account & SAP for PIR; request laptop/desktop, user ID, BOCO number, folder access for PJM & TEF
- Others: Manage any work with Facility Management department on office or meeting room improvements or changes; Coordination of small improvement projects in indirect area as directly by Head of Department
2. Business travel arrangement
- For Expat business travel: Book ticket, hotel, Hire car (if any), raising WorkOn, making payment
- Travel coordinator of TEF & P JM dept. (check all expense claims) & guide new one
3. Support expat Head of Department for daily tasks and other topics: Other ad-hoc tasks, language support for Expat, document translations (if any)
4. Support visitors
- For Visitor & visit: Booking of hotels, for visitors and arranging work on tickets for office staff at the plant when international training or business trips are requested.
- Support visa application for visitors; agenda planning, transportation
5. Support TEF & PJM department
- Coordination of meeting rooms
- Stationery management
- Regular admin update: Update BGN; update Department board of PJM & TEF; Follow-up of due dates, set by manager, order