Office Administrator Cum Librarian

I - Administrator
a.Uniform
-Assist selling uniform
-Control the uniform stock IN & OUT Form
-Carry out periodical uniform inventory and prepare uniform Order
-Prepare monthly uniform report
b.Manage Meal Service
-Send Menu to parents
-Send confirmed NOS weekly to The Caterer
-Check and confirm Monthly Meal Report
c.Student’s Insurance Management
-Manage students’ insurance record
-Provide information / regular report of students’ movement to insurance authority.
-Follow up with insurance authority for issuance of cards and fees payment.
d.Manage students’ English reports and attendance
-Prepare English Report Card termly and provide translation service from English to Vietnamese if needed
-Send English Report cards to class teachers and filing
e.Attendance Report for staff
-Collect staff’s leave form monthly
-Prepare Student Attendance books for Class teachers and subject teachers
-Calculate teaching hours (attendance) for part-time teachers monthly to send to OM for final reports to HR
f.Manage stationery items / materials
-Receive order from teachers / staff
-Contact vendors to order
-Control the stationery budget
g.Provide translation service
-Translate verbally when being required for meetings by Principal
-Support translating during meeting between foreign parents and class teachers
-Translate newsletter, English monthly and termly comments for Primary (Year 1 to Year 5)
-Other translation when required
h.Other Duties
-Assist with Enrolment / Cashier when needed
-Assist school events
-Assist with purchasing teaching materials for teachers and stuff for school events
-Assist going to other government to submit documents when needed
-Make photocopy of letters, newsletters, documents
-Take photos of events/ activities in school
-Replace the administrative staff in case of their absence
-Undertake other tasks as and when assigned by the Immediate Superior and / or Management
II – Librarian
a.Library Responsibilities
-Process borrowing and returning of all library resources.
-Properly shelves all library materials.
-Cover books with protective plastic.
-Catalogue new resources by entering them into the computer system.
-Receives application for and grants library cards.
-Instructs students and others in library use
-Issues overdue notices and collects all books.
-Conducts full stock take twice a year and student books quarterly.
-Keep all records for receiving and delivering book.
-Repair damaged books.
-Assist with library timetable for class usage.
-Inform Principal/ Administrator any loss of books by students and staffs.
-Work with teachers and students to maintain an orderly atmosphere.
-Maintains a tranquil library environment by reinforcing basic library behavior rules.
-Reinforce the rule of no children in the library without teacher.
-Keep work areas and library neat.
-Decorate the library and maintain all boards.
-Assist teachers and students find resources in the library.
b.Supervise students during reading time
-Control and supervise students during reading time with teacher-in-charge when they have reading periods in the Library.
-Supervise students during break time (roster) (during recess or lunch hours)
c.Other duties
-Attend library training course when required/ assigned by Principal
-Others tasks assigned related to Librarian
-Assist full time with administration and enrolment when school is closed for summer/ break.
-Helps organize special exhibits and other school activities.
-Prepare notice boards and back drops for concerts and school activities.

- Health insurance - Accident insurance - 14 days full paid leave a year - Internal training