British Vietnamese International School

The library assistant is responsible for general maintenance of the library, controlling circulation of library resources, and assisting students in finding resources. Their daily duties are quite simple, but each week may change depending on students’ and teachers’ needs; so the applicant must be good at routine work but also be ready to change plans. We help many different types of people and we do many different types of work; so the library assistant must have a friendly attitude and like helping people.
Daily duties
• Opening & closing library
• Controlling circulation (check-in & out of books)
• Cataloguing library materials
• Shelving books
• Maintaining displays
• Tidying library
• Assisting students, ect…
Other duties
• Covering books
• Repairing books
• Making displays
• Keeping records & issuing notices
• Communicate with other school departments (especially PC Support, Cashier)
• Equipment
• Other administrative duties as required
NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization.

The Principal’s PA is responsible for:
- Ensuring that the Principal is fully and efficiently supported in all aspects of his work, including confidential matters;
- Supporting and encouraging the school’s ethos and its objectives, policies and procedures.
DUTIES & RESPONSIBILITIES
- Assisting the Principal in administration/correspondence required for the operation of the education model for students in all levels, including liaising with teachers and other staff members in other departments;
- Assisting the Principal in day-to-day administrative tasks, including maintaining of filing, records, staff contracts, database, Nord Anglia Education policies, all regulations and government documentation;
- Setting up and maintaining office filing systems;
- Handling telephone calls, relevant diary and all appointments;
- Welcoming visitors to the Principal’s Office;
- Assisting the Principal in the preparation of letters and documents;
- Responsible for translating and interpreting tasks;
- Assisting the Principal in all recruitment matters, interview, contract renewal, staff performance etc;
- Distributing Principal’s memos to the relevant departments;
- Keeping records of programme administration, requirements, correspondence and up-to-date list;
- Arranging any meetings and travel arrangements (transport, ticket and accommodation booking);
- Coordinating the works of other functional departments; organising periodic meetings of the staff;
- Assigning tasks to other admin clerks in administration office, as appropriate;
- Training new admin staff members;
- Any other duties and projects that may be required by the Principal and Business Director.

1. Support Students
- Working with individual students and supporting them on research projects.
- Promote the inclusion and acceptance of all students within the classroom
- Support students consistently whilst recognizing and responding to their individual needs
- Promote independence and employ strategies to recognize and reward achievement of self-reliance
- Provide feedback to pupils in relation to progress and achievement
2. Support Teacher
- Preparing equipment and chemicals before lessons
- Supporting the work of teachers in classes and laboratory sessions.
- Assist Science staff with display boards, photocopying...etc, when time permitting or under the direction of the Head of Science Department.
- Monitor and evaluate students responses to learning activities
3. Support parents
- Act as a translator at Parents Evenings or translate emails from Science department.
- Establish constructive relationships with parents/carers
- Supply information relating to Science activities/events
4. Support school
- Ensuring that all health and safety procedures are understood and followed correctly, dealing with health and safety emergencies.
- Be aware of and support difference and ensure all students have equal access to opportunities to learn and develop
- Contribute to the overall ethos/work/aims of the school
- Supporting school events
5. Support Curriculum
- Liaising with academic staff to discuss timetables, equipment requirements and work plans.
- Prepare updated chemical stock lists on a regular basis.
- Ensuring that equipment is properly maintained and cleaned and that chemicals, medical supplies and other materials are appropriately stored
- Taking recordings, itemizing them and making them available when requested
- Prepare stock lists of all science equipment / chemicals in each lab and an overall stock list on a regular basis.
- Preparation and installation of science equipment for demonstration lessons
- Running trials of experiments prior to classes.
- Managing the stock control of chemicals and equipment.

Support for Students
General expectations:
• To bring the class to the correct teaching area in a timely, orderly manner and ensure that children arrive with a water bottle, hat wearing appropriate clothing. Make sure children are taken to and collected from specialist lessons on time.
• To actively participate in the delivery of the lesson – this could be at the discretion of the lead teacher (depending on the sport / activity) or help to ensure that a safe / effective learning environment is maintained.
• To be appropriately attired to ensure that the risk of injury to oneself or others is minimal (cap, trainers as a minimum).
• To stay with the class group for the entirety of each lesson (unless otherwise directed).
• Support the elements of competition, fair play, house system
• Escort students to and from the toilet where necessary.
• Escort any ill / injured students to the relevant nurse, stay with the students if necessary and ensure that the student returns after treatment, or, if the students stay with the nurse, inform the class teacher.
• Assist with EAL strategies under the direction of the lead teacher, or be proactive with EAL support in general to ensure all students are able to access the PE activities effectively.
• Take the group back to class in a timely, orderly manner, ensuring that the students are ready to focus on the next lesson.
Swimming Expectations:
As above, with the addition of:
• Be aware of the lesson content in the pool, and try (if safety allows) to engage any non –swimmers in appropriate activities on pool side.
• Assist with maintaining a safe environment in and around the pool area
• Oversee any students who need to get out of the pool during the lesson (toilet, illness, injury, etc)
• Be aware that there may be, at times, a need to offer in –water support during lessons (wherever possible, this will be communicated in advance of lessons)
Support for the Teacher
• Setting up for or clearing up after lessons. Organize and manage appropriate learning environment and resources.
• Run sport clubs/ ECAs under PE team’s timetable.
• Be aware of and comply with policies and procedures relating to child protection, equal opportunities, health and safety, security, confidentiality data protection and reporting all concerns to the appropriate person.
• Follow the Code of conduct for behavior at all times: Classroom guidelines (golden rules, class dojo, green/yellow/ red cards), level of noise; keep the classroom environment clean and tidy.
• Playground: whistle to tidy up/ freeze, using the toys properly.
• Corridor/ Lunch hall: Be quiet and stay in line; Bell signal.
Support for Parents
• Establish constructive relationships with parents/carers.
• Supply information relating to sport activities.
• Assist the students sign-up.
• Offer translation in P/T conferences.
Support for the School
• Understanding and adhering to the schools ‘Good Behavior Policy
• Attend staff meetings, and other school events as deemed appropriate by the Head Teacher
• Share and contribute to ideas within the school.
• Contribute to the overall ethos /work/aims of the team and school.
Support for the Curriculum
• Be involved in an evaluation process and in-service training aimed at improving your performance in your role
• Deliver learning activities to students within agreed system of supervision, adjusting activities according to student response/ needs.
• Use ICT effectively to support learning activities and develop students’ competence and independence in its use.

Duties and responsibilities:
- Answer and transfer incoming calls
- Take message properly if requested
- Greet and welcome guests, arranges travel and arrange meeting rooms promptly
- Control and maintain the appearance of the reception and meeting areas.
- Receive and dispatch couriers, mails, co-ordinate with messenger to ensure out coming couriers/mails will send to the relevant receivers on time, keep records properly
- Administrative responsibilities including filing, travel arrangements, and personal assistance.
- Assist admin/Admissions staff if requested
- Involve in Health and Safety activities and Child Protection at the school
- Perform a wide variety of administrative and organizational duties effectively
- Translate documents if requested
- Other tasks assigned by Principal/ Business Director

I. JOB PURPOSE
You will be responsible for working with the School Principal, SLT, Regional MAC Team and School MAC team to create an outstanding experience for parents and students throughout every stage of the Parent Experience Journey (PEJ).
You will set all relevant policies, procedures, quality and customer service standards and ensure their delivery to all prospective families and influencers. You will be an exceptional leader of people, coaching and develop your Admissions, Marketing and Communications team members, influencing across the school as a valued member of the School Senior Leadership Team and acting as an ambassador for the school through external outreach. You will be responsible for annual student targets, and formulating Admissions and Marketing strategies (1 year and 3 year plans).
II - DUTIES & RESPONSIBILITIES
1. PARENT EXPERIENCE JOURNEY (PEJ)
- Adapt and implement the Parent Experience Journey for the school.
2. ADMISSIONS
- Lead, coach and guide the Admissions team to deliver annual enrolment targets.
3. REPORTING AND DATA ANALYSIS
- Lead, coach and develop the team to maintain accurate data in school systems, enabling responsive decision making through the enrolment process and accurate forecasting during annual planning.
4. MARKETING & COMMUNICATIONS
- Lead, coach and guide the Marketing & Communications team to understand the needs of internal and external stakeholders and develop marketing and communications strategies and activities which deliver the key school messages in a timely, relevant and engaging way.
5. EVENTS
- Oversee the development and execution of the school event calendar to bring to life the unique identity of the school and showcase the school in the best light possible.
6. EXTERNAL OUTREACH
- Devise and lead an outreach programme to energize the external network of the school and to position the school as the first choice within the market.
7. LEADERSHIP, COACHING & TRAINING
- Provide appropriate leadership, coaching and best practice sharing to MAC team, the Principal, SLT, academic faculty and regional / global MAC team.
- Take a proactive approach to personal development planning using company toolkits and procedures as appropriate.
8. Philosophy and values:
We are ambitious for our students, our people and our family of schools. Candidates should promote and adhere to the Company Vision and Values:
- Opportunity
- Impact
- Leadership
- Respect
Each individual must ensure that they meet their statutory responsibilities and Company policies with regard to Health and Safety, Equal Opportunities and other relevant legislation and undertake any other appropriate duties as allocated by the Principal.
Remarks: The more detailed JD will be sent to the shortlisted candidates.

REPORTING TO: Assistant Head- Primary/ Head of Primary/ Principal
SAFER RECRUITMENT: The British Vietnamese International School, Hanoi is committed to safeguarding and promoting the welfare of children and applicants must be willing to undergo child protection screening appropriate to the post, including references from previous employers in accordance with our recruitment policy. Interviews will be conducted in person, and they will explore candidates’ suitability to work with children.
DUTIES AND RESPONSIBILITIES:
A Teaching Assistant is expected to promote the ethos of the school, by demonstrating a positive, tolerant and caring attitude to all children.
Support for Students
• Create classroom environments that are safe and conducive to learning for young students (from 02 to 11 years old)
• Assist teachers in imparting instruction by providing students with instructional support.
• Create and distribute instructional aides and materials and assist students in comprehending difficult concepts.
• Assist teachers in developing and implementing learning activities and supervise group activities.
• Ascertain that students’ behavior is properly managed within the classroom and address behavioural issues appropriately.
• Monitor students to ensure that they are responding appropriately and report any student discomfort or distress to the lead teacher.
• Clear away materials and aides after each class and ensure the overall cleanliness of the classroom.
• Assist students in handling their personal needs including toileting and washing and help them in eating lunch or snacks.
• Provide support to the teacher in developing and implementing core lesson plans.
• Maintain discipline within the classroom and in play areas and ensure that all students are kept safe and accidents are minimized.
• Observe students to detect signs of illness, injury or emotional abuse and alert lead teacher immediately
• Establish a constructive relationship with pupils and interact with them according to individual needs.
• Helping with display of childrens work.
• Raise self-esteem students: Address pupil in the same way; Use positive comments; encourage independence appropriate to age and maturity; etc
• Establish productive working relationships with students, acting as a role model and setting high expectation: Use a clear and firm voice when speaking to children about expected behaviour; Be consistent and fair; Do not show favoritism to some students; Do not make negative comments about the children in front of them; Do not cuddle or kiss children.
• Never leave a child/class on their own in a room. If taking children to the nurse- leave them there and come straight back up.
• No phones switched on in the classroom and no Facebook in school hours. Only use phones in staffroom. No negative comments on FB about school; cannot be friends with parents or students; No photos of children shall be put on FB (or any other online social media site). Personal phone not be used for taking photos of the children.
Support for the Teacher
• Familiarize with the curriculum. Read the teacher’s lesson plans, curriculum books, syllabus, etc. Design and produce displays with minimal supervision.
• Provide regular feedback to teachers on pupil achievement, progress and problems.
• Promote good pupil behavior, dealing promptly with conflict and incidents and reporting in line with school policy.
• Be aware of and comply with policies and procedures relating to child protection, equal opportunities, health and safety, security, confidentiality data protection and reporting all concerns to the appropriate person.
Support for Parents
• Establish constructive relationships with parents/carers.
• Listen for any negative or inappropriate comments in Vietnamese and report these to the teacher
Support for the School
• Attend staff meetings, and other school events as deemed appropriate by the Head Teacher. Participate in training, other learning activities and performance development as required.
• Share and contribute to ideas within the school.
• Contribute to the overall ethos /work/aims of the team and school.
Support for the Curriculum
• Be involved in an evaluation process and in-service training aimed at improving your performance in your role
• Deliver learning activities to students within agreed system of supervision, adjusting activities according to student response/ needs.
• Use ICT effectively to support learning activities and develop students’ competence and independence in its use.

REPORTING TO Assistant Head- Primary/ Head of Primary/ Principal
SAFER RECRUITMENT: The British Vietnamese International School, Hanoi is committed to safeguarding and promoting the welfare of children and applicants must be willing to undergo child protection screening appropriate to the post, including references from previous employers in accordance with our recruitment policy. Interviews will be conducted in person, and they will explore candidates’ suitability to work with children.
DUTIES AND RESPONSIBILITIES A Teaching Assistant is expected to promote the ethos of the school, by demonstrating a positive, tolerant and caring attitude to all children.
Support for Students
• Working with individual children or groups on tasks as directed by the teacher. Ensure to understand the needs of the (group of) students with whom you are to work.
• Helping with display of childrens work.
• Supervising the groups of children in other areas of the school library, hall, etc.
• Assisting with the supervision of children on trips, swimming, lunch time, playtime, etc.
• Raise self-esteem students: Address pupil in the same way; Use positive comments; encourage independence appropriate to age and maturity; etc
• Establish productive working relationships with students, acting as a role model and setting high expectation: Use a clear and firm voice when speaking to children about expected behaviour; Be consistent and fair; Do not show favoritism to some students; Do not make negative comments about the children in front of them; Do not cuddle or kiss children.
• Encourage students to interact and work co-operatively with others and engage all students in activities.
• Students are taken to and collected from specialist lessons on time
• Never leave a child/class on their own in a room. If a child needing taking to the nurse and TA is on your own- get a friend /2 friends to take them.
• No phones switched on in the classroom and no Facebook in school hours. Only use phones in staffroom. No negative comments on FB about school; cannot be friends with parents or students; No photos of children shall be put on FB (or any other online social media site). Personal phone not be used for taking photos of the children.
• PPA is during specialist lessons where you will be expected to do displays, translations, prepare resources and stick work in books
Support for the Teacher
• Before the lesson: Discuss planned activities with your teacher; Do reading/ research if needed; Work with teacher to figure out the expected end product.
• During the lesson: Support at the carpet (get the students quiet, seating arrangement to increase attention mode); Undertake session/ a group of students assigned by teacher; Mark books; Try to speak English to the children as much as possible- small instructions (only translate if not understood)
• Setting up for or clearing up after lessons. Organize and manage appropriate learning environment and resources.
• Completing general support tasks such as photocopying, filling, labelling, making resources etc.
• Be aware of and comply with policies and procedures relating to child protection, equal opportunities, health and safety, security, confidentiality data protection and reporting all concerns to the appropriate person.
• Follow the Code of conduct for behavior at all times:
• Classroom guidelines (golden rules, class dojo, green/yellow/ red cards), level of noise; keep the classroom environment clean and tidy.
• Playground: whistle to tidy up/ freeze, using the toys properly.
• Corridor/ Lunch hall: Be quiet and stay in line; Bell signal.
Support for Parents
• Establish constructive relationships with parents/carers.
• Offer translation in P/T conferences.
• Listen for any negative or inappropriate comments in Vietnamese and report these to the teacher
Support for the School
• Understanding and adhering to the schools ‘Good Behavior Policy
• Attend staff meetings, and other school events as deemed appropriate by the Head Teacher
• Share and contribute to ideas within the school.
• Contribute to the overall ethos /work/aims of the team and school.
Support for the Curriculum
• Be involved in an evaluation process and in-service training aimed at improving your performance in your role
• Deliver learning activities to students within agreed system of supervision, adjusting activities according to student response/ needs.
• Use ICT effectively to support learning activities and develop students’ competence and independence in its use.

REPORTING TO Assistant Head- Primary/ Head of Primary/ Principal
SAFER RECRUITMENT: The British Vietnamese International School, Hanoi is committed to safeguarding and promoting the welfare of children and applicants must be willing to undergo child protection screening appropriate to the post, including references from previous employers in accordance with our recruitment policy. Interviews will be conducted in person, and they will explore candidates’ suitability to work with children.
DUTIES AND RESPONSIBILITIES A Teaching Assistant is expected to promote the ethos of the school, by demonstrating a positive, tolerant and caring attitude to all children.
Support for Students
• Working with individual children or groups on tasks as directed by the teacher. Ensure to understand the needs of the (group of) students with whom you are to work.
• Helping with display of childrens work.
• Supervising the groups of children in other areas of the school library, hall, etc.
• Assisting with the supervision of children on trips, swimming, lunch time, playtime, etc.
• Raise self-esteem students: Address pupil in the same way; Use positive comments; encourage independence appropriate to age and maturity; etc
• Establish productive working relationships with students, acting as a role model and setting high expectation: Use a clear and firm voice when speaking to children about expected behaviour; Be consistent and fair; Do not show favoritism to some students; Do not make negative comments about the children in front of them; Do not cuddle or kiss children.
• Encourage students to interact and work co-operatively with others and engage all students in activities.
• Students are taken to and collected from specialist lessons on time
• Never leave a child/class on their own in a room. If a child needing taking to the nurse and TA is on your own- get a friend /2 friends to take them.
• No phones switched on in the classroom and no Facebook in school hours. Only use phones in staffroom. No negative comments on FB about school; cannot be friends with parents or students; No photos of children shall be put on FB (or any other online social media site). Personal phone not be used for taking photos of the children.
• PPA is during specialist lessons where you will be expected to do displays, translations, prepare resources and stick work in books
Support for the Teacher
• Before the lesson: Discuss planned activities with your teacher; Do reading/ research if needed; Work with teacher to figure out the expected end product.
• During the lesson: Support at the carpet (get the students quiet, seating arrangement to increase attention mode); Undertake session/ a group of students assigned by teacher; Mark books; Try to speak English to the children as much as possible- small instructions (only translate if not understood)
• Setting up for or clearing up after lessons. Organize and manage appropriate learning environment and resources.
• Completing general support tasks such as photocopying, filling, labelling, making resources etc.
• Be aware of and comply with policies and procedures relating to child protection, equal opportunities, health and safety, security, confidentiality data protection and reporting all concerns to the appropriate person.
• Follow the Code of conduct for behavior at all times:
• Classroom guidelines (golden rules, class dojo, green/yellow/ red cards), level of noise; keep the classroom environment clean and tidy.
• Playground: whistle to tidy up/ freeze, using the toys properly.
• Corridor/ Lunch hall: Be quiet and stay in line; Bell signal.
Support for Parents
• Establish constructive relationships with parents/carers.
• Offer translation in P/T conferences.
• Listen for any negative or inappropriate comments in Vietnamese and report these to the teacher
Support for the School
• Understanding and adhering to the schools ‘Good Behavior Policy
• Attend staff meetings, and other school events as deemed appropriate by the Head Teacher
• Share and contribute to ideas within the school.
• Contribute to the overall ethos /work/aims of the team and school.
Support for the Curriculum
• Be involved in an evaluation process and in-service training aimed at improving your performance in your role
• Deliver learning activities to students within agreed system of supervision, adjusting activities according to student response/ needs.
• Use ICT effectively to support learning activities and develop students’ competence and independence in its use.

REPORTING TO : Deputy ICT Manager/ Business Director/ Principal
DUTIES & RESPONSIBILITIES
- Deploy/install, maintain, upgrade IT equipment and standard applications
- Support the school’s users to troubleshoot the problems occurring on their desktops including problems with IT equipment, OS and standard applications.
- Manage, update inventory for all IT equipment
- Train users on correct and efficient use of hardware/software applications and ensure that it is compiled to the organization’s IT policy.
- Operate help desk service.
- Other tasks required by the Line Manager and School Leaders