Temporary Events Assistant

Reporting to: Events & Operations Officer
Job Summary: Prepare and organize EuroCham events, Administration Office Assistant
Location Ho Chi Minh City – Vietnam
Type of Contract 6 months temporary contract
Key Working Relationships:
- Internal: EuroCham staff
- External: EuroCham Executive Committee, EuroCham members, the
- European Delegation to Vietnam, local media, external speakers, suppliers
and service providers etc.
Main Duties and Key Performance Indicators:
Events:
- Event logistics i.e. venue and catering booking and other arrangements
- Event promotion e.g. support design flyer and advertisement
- Take care of pre-event communication with speakers, suppliers and partners
- Manage contracts related to events e.g. hotel, interpreter, printer,
photographer, MC, sponsors etc.
- Send and follow up event invitation to targeted groups as required
- Secure and brief speakers
- Up-date event information on EuroCham’s website
- Collect registration and manage check-in counter at event EuroCham | JD_HR.016(001)_Event and Admin Officer 2
- Interact with members and non members at events( satisfaction, use of benefits)
- Send thank-you letter & presentations to all participants, upload presentations on website after event
- Deliver and consolidate event feedback
- Support budget planning and control incl. P&L report
- Support maintain monthly / annual calendar of events.
- Organize the office’s activities & events such as: team lunch/dinner, year end
party, team building activities, team away day ...
Administration
- To be responsible for inventory/purchasing of stationery, IT equipment etc.
- Be contact point for express post and other office related services
- Book travel arrangements for HCMC team e.g. hotels, flights etc.
- To assist in preparation of internal meetings e.g. Executive Committee monthly meetings incl. agenda and documents
- Support Events & Operations team in daily works

- Competitive compensation package
- A cross-cultural and multi-disciplinary professional working environment
- Strong network development in legal and business community in Vietnam and South-east Asia