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Administrative Assistant

arizona state university - representative office in vietnam

Lượt xem: 309 | Ngày cập nhật: 19/10/2018 (4 năm trước)

Tỉnh thành tuyển dụng: Hồ Chí Minh

Mức lương: Thỏa thuận

Hạn nộp hồ sơ: Đã hết hạn nộp hồ sơ


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Thông tin

- Chức vụ: Nhân viên

- Kinh nghiệm: Không yêu cầu

- Hình thức làm việc: Toàn thời gian cố định

- Yêu cầu bằng cấp: Không yêu cầu

- Yêu cầu giới tính: Không yêu cầu

- Số lượng cần tuyển: 0 ứng viên

- Ngành nghề: Hành chính - Văn phòng Giáo dục - Đào tạo

Mô tả công việc

1. Job purpose: The Administrative Assistant (AA) provides administrative support for the activities and operations of the ASU Representative Office. The duties include general clerical, receptionist, and administrative support.
2. Reporting lines:
a. Position reports to: The Country Director (CD)
b. Staff reporting to this post: N/A
3. Type of employment: Full-Time
1. Provide receptionist services including:
• Maintain the front desk and reception area as well as the conference room;
• Act as the primary contact for the office;
• Greet, assist, and show visitors the office or escort them to the conference room;
• Direct calls and respond to general inquiries;
• Perform general clerical duties to include, but not limited to, photocopying, mailing, and filing;
• Sort and distribute incoming correspondence, including mails and emails;
• Assist in the planning and preparation of meetings, conferences, and conference calls; and
• Update and maintain ASU contacts when necessary.
2. Provide administrative assistance including
• Order stationary and business cards for the team;
• Manage and maintain an adequate inventory of office supplies and refreshments;
• Support updating the Emloyee Handbook of the office.
• Support New Staff Hiring and Staff Leaving Procedure mentioned in the checklist
• Assist the CD in developing the working schedules of the ASU senior management when they are in Vietnam;
• Translate ASU general documents such as press releases, ASU on the news, etc.; and
• Assist with logistics arrangements related to the ASU general events and activities.
3. Support office finance
• Manage office operation cost
• Follow up with vendors of office operation
• Organize monthly receipts of CD and Associate Managing Director/Chief of Staffs
4. Perform other duties
• Communicate in a timely manner;
• Demonstrate commitment to the ASU mission and promote the ASU image and reputation in Vietnam; and
• Other duties as assigned by the CD.

Yêu cầu công việc

• Four (4) years secretarial/administrative experience; OR, Certificate in Secretarial Science AND three (3) years of secretarial/administrative experience; OR, any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved;
• Vietnamese national;
• Bachelor’s degree in related field;
• Solid professional work experience with an international development organization, non-profit agency, academic institution, international education organization, or private international company;
• Fluency in English (listening, speaking, reading, and writing);
• Strong computer skills in using Microsoft Office Suite (Outlook, Word, Excel, Power Point, Access, and Project) and other automated systems as well as Internet skills in doing online research;
• Ability to manage logistics and details of several major projects at once;
• Experience in working with foreign visitors;
• Excellent ability to organize work and meet deadlines, demonstrating self-motivation and a performance orientation;
• Strong interpersonal, oral, and written communications skills;
• Ability to work effectively in team environment;
• Assurance of written documents and materials to be timely, well-edited, and of high quality, while demonstrating attentiveness to detail;
• Demonstration of a positive, supportive, and professional attitude and a strong sense of responsibility;
• Initiative and independent judgment;
• Use of business vocabulary, tact, discretion and judgment; and
• Ability and availability to travel in-country and internationally as required by ASU.

Quyền lợi được hưởng

- Health insurance and annual health check
- Working computer

Hình ảnh

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